Set up Google Calendar integration with Sync
This article will walk you through the process of setting up a calendar resource in Google. Calendar resources are essential for Logitech Room Booking as it is the calendar that you will assign to your rooms and what will allow users to book time in each room.
Prerequisites
When you configure the Logitech Room Booking connection to Google Calendar you will need admin access to Google Workspace for your organization. If you do not have this please work with your IT team.
You will also need to be logged in as an administrator in Sync with Admin privileges. More information can be found here: Sync Admin Guide
Create a service account user
Login in as a company admin in Google Workspace. Set up a new user within your domain in Google that can act as the service user. Setting up a user will require that you have available licenses in your Google Workspace account.
Create room resources (optional)
While still in your Google Workspace admin console, go to Menu -> Directory -> Buildings and resources. If you havenât already created a building, thatâll be the first step.Â
In the resource management section, click Open.Â
At the bottom of the page, click Manage Buildings
Click +Add New Building
Enter the building information and click done
Thereafter you can go ahead and create your room resources.
In the resource management section, click Open
Click Add +
Select type as âConference roomâ and enter resource information
Click Add Resources
Note: You cannot add room resources without a building. You will also need to ensure that on the calendar settings page for the calendar, under the "Auto-accept invitations" section > select âAuto-accept invitations that do not conflictâ is selected.
Give access to calendars in Google
Go to calendar.google.com (make sure you are still logged in as a company admin). Go to Settings (top right corner) and in the left column, click on the calendar(s) you want to share with Logitech Room Booking. (If you do not see the resource calendars in your list, you may need to subscribe to their calendars first) Then go to âShare with specific peopleâ add the service account created above and choose âMake changes to eventsâ. Â
(If you do not see the sharing settings, you do not have the correct admin privileges)
Subscribe to calendar(s) in Google
Go to calendar.google.com (make sure you are logged in as the service account you created in the âCreate a service accountâ section). On the left list, find and click on "Other calendars" and "Browse resources". Check all the calendars you want the service account you are logged in with to have access to.
This step is needed so that Sync can find and import the rooms
Google Calendar integration in Sync
Open the following link: https://sync.logitech.com/login and enter your admin email and password to log in.
Then go to System>Calendars
From here you will see an option to âConnect your Service Accountâ.
4. Click on âConnect your Service Accountâ and then select Google as your service provider
5. Once you have selected your service provider you will be taken to the sign-in flow. Please make sure to log in with the service account you created in the âService accountâ section above.
6. Once you have successfully completed the sign-in flow for your Google Workspace service account you will see the service account listed in Sync.
Note: If there are changes to your service account that require you to re-authenticate or re-import the resources calendars, these actions can be done from this page.
7. Now you will be able to click on the âResourcesâ tab to see a view with all of the resources calendars that your service account has access to. From here you can view and manage the rooms that are linked to each resource calendar.
8. You have now successfully integrated your calendar with Sync and are ready to start linking these resource calendars to rooms.