Upload and configure maps

This article will cover how to set up floor maps as part of room booking.

Floor maps are used on Tap Scheduler (Logitech Room Booking), RoomMate (Logitech View)Logi Tune mobile, and Logi Tune desktop to help users find rooms, and desks, and navigate the office. You can add amenities, such as kitchens, toilets, elevators, and much more to the maps, as well as plot the rooms that employees within your organization can book.

Prerequisites

If you have started your free trial for the room booking premium features you’ll be able to create maps for floors.

To add and manage floor maps for your Logitech Sync organization you need to be logged in as an administrator in Sync with Owner privileges.

 Add a map

1. Adding a map starts by finding a file that represents the floor plan. We recommend using a picture that clearly outlines the structural walls and that is not cluttered with a lot of additional elements.
   Once you find a good picture of your office floor, make sure it's saved as a JGP or PNG file (maximum size: 750KB).
   

2. Then go to System -> Maps to access your organization's maps. Once there you can click Upload Map to begin the process. Select a supported image type to upload your map to Sync.

   

3. After selecting your file you will be asked to specify the dimensions of the floor in real life. Note that the dimension should be for the whole image, not just the width of the floor.
   In the example below the width of the actual floor is 25 meters, but with the padding on the picture, the total width is 50 meters.

   

4. Once you’ve uploaded your map - you will need to assign it to the floor that it should represent.

   

5. After your map has been associated with a floor, you’re ready to plot your rooms, desks, and your points of interest on the map.

Map Editor

To help you manage maps Sync has a built-in map editor. Below we cover some of the controls in the map editor and how to configure your floor map.

Hidden or visible

You’ll notice in the map editor that there’s a “Hidden” label in the top right corner. This can be changed to “Visible” from the menu options. Once visible it will be shown in Tune for all end users associated with your organization.

Reassigning

If you accidentally assigned the map to the wrong floor it can easily be reassigned to another floor.

Scale and Rescale

The scale of the floor is an important data point. It determines both how the markers are rendered on the map (the size of the desks should correspond to roughly 80 centimeters on the floor) and at what zoom level certain objects show.

Note that the dimension should be for the whole image, including any padding.

You can review and change the scale of the floor by using the Rescale option from the drop-down menu in the top right corner.

Adding and arranging rooms

To plot rooms on the map, select the room option from the right side, then you can use your mouse to click and outline the shape of a room on your map. 

Once you have completed the room shape you will see a menu pop up asking you to select the room you have created in Sync that you wish to link to this room on the map. 

After linking a room to the newly plotted room and its availability on the map you will see this room show up when viewing maps.

After plotting the room, and linking it to a Sync room, you are ready to plot your next room.

Plotting Logitech View

Once you have added a map and have a RoomMate running Logitech View added to your Sync account, you can then plot Logitech View. Plotting Logitech View will allow the correct map to be displayed from RoomMate and will allow you to see where you are on the map.

Open the map editor by going to System > Maps in your Sync account and select the map you wish to plot Logitech View on.

Then, from the map editor, click on the "View" selection in the top right.

Next, click where you want to plot Logitech View on the map. Then select the correct device to assign.

Once you have assigned a device, you will be able to set the orientation and zoom level of the map. This will affect how the map is shown to users when interacting with it.

Using the slider, first set the orientation.

Click next and then choose how you want to position the map using your mouse to move it and the on-screen controls to affect zoom.

Click "done", then "Save and leave" to confirm the changes. With this, your Logitech View has been plotted on the map. You can always go back and change the orientation and zoom levels later if needed.

To edit a configured Logitech View, simply select it from the right side menu and then click on the configuration option.

Frequently Asked Questions

Are the room booking maps viewable from Tap IP?

In Logitech Room Booking, the “Floor Map” feature is available on Tap Scheduler, enabling users to view the floor map directly from the device.

This feature is not supported on Tap IP for Logitech Room Booking.