Using Logitech Space Management with Teams

Logitech Space Management offers standalone solutions for room and desk booking as well as wayfinding. These features can also integrate with Microsoft Teams, enabling powerful automation through Auto Book and Auto Release while providing simple, elegant office navigation with Logitech View.

Prerequisites

• Teams rooms set up and enabled.

• Sync portal admin access.

• An Essential or Select license for rooms in Sync.

• Supporting Logitech hardware.

  • Auto Book and Release: Rally Bar, Rally Bar Mini.

  • Logitech View: RoomMate.

Enable Auto Book and Auto Release with Teams

Auto Book and Auto Release simplify space management by automatically checking in users when they enter a room for scheduled meetings. If no meeting is pre-scheduled, the system books the space for them. It also frees up rooms when participants don't show up or leave early, making the space available for others. These powerful features integrate seamlessly with Teams to enhance the user experience throughout your workspace.

1. To enable Auto Book and Auto Release, first ensure your Logitech hardware is provisioned to rooms in Sync and that you've connected and assigned the same calendar to each room that you're using on the Microsoft side.

2. In Sync, navigate to Meeting Rooms > Settings > Room Booking settings, then select the group of rooms you wish to enable from the left panel.

3. Find and enable both Auto Book and Auto Release in the settings list.

4. Finally, customize the configuration of Auto Book and Auto Release to suit your organization's needs.

Finally, ensure these settings don't conflict with any configurations on the Teams side. Since Logitech uses Auto Book and Release while Teams may have check-in requirements enabled, these systems must work together harmoniously. If you're using Teams panels outside meeting rooms that require user check-in, make sure the check-in time window matches the Auto Release duration. This prevents confusion—for example, if Teams allows a 10-minute check-in period but Auto Release is set to 5 minutes, the room will become available after 5 minutes of no-shows, contradicting the expected 10-minute window users thought they had for checking in.

Using Logitech View with Teams

Logitech View provides an intuitive, easy-to-implement wayfinding solution for your organization. It displays the current status of each room on the floor while allowing users to book spaces and view room schedules. The integrated search function helps people quickly find their destination, making navigation fast and efficient. You can also integrate this with Teams to enhance the workplace experience for your users.

1. To enable Logitech View, first ensure you've created rooms in Sync and assigned the same calendar to each room that you're using on the Microsoft Teams side. This integration allows you to display the status of each room on the map.

2. Provision a RoomMate to your Sync account and set Logitech View as the provider. This device connects to a display in your office to show the map and wayfinding. For a full setup guide for Logitech View click here.

3. Navigate to System > Maps and upload a floor map of your office. The system will display your map in the editor view.

4. Plot your rooms on the map.

5. Plot Logitech View on the map at the location where the display connected to RoomMate will be positioned in the office.

Once Logitech View is set up with your rooms plotted and connected to the same calendars used in Microsoft Teams, you'll have a live view of the office. Users can easily book rooms, check status, search for spaces, and navigate to their destinations.

Frequently Asked Questions

• Can I use Tap Scheduler outside a Teams room and select Logitech Room Booking as the provider?

  • Yes, you can have Logitech Room Booking running on a Tap Scheduler outside a Teams room and have Teams running on the hardware inside the room.