Setting up Flex Desks in Sync Portal
This article will take you through creating desks in Sync Portal and applying booking policies to the desks.
A desk represents a workstation in your office and can be booked and used in accordance with the policies that are applied to it.
Each desk that is being created in Sync Portal can be booked by users in your organisation through Tune.
To help users find suitable desks, attributes and properties that describe the desks can be applied to them.
Prerequisites
To add and manage desks for your Sync organization you need to be logged in as an administrator in Sync with Admin privileges. More information can be found here: Sync Admin Guide
Create and configure desks
Adding a hierarchy
Before creating desks, you need to create a building hierarchy that the desks can adhere to.
This hierarchy consists of five levels.
Site - this represents the general location that the office building or buildings are located in. Such as Logitech campus - Bay area
Building - represents the actual building that the office is located in. The building will be tied to a specific geographic location by adding an address for it.
Floor - this would represent the floors of the building. The floors can each have an office floor plan associated with it.
Area - the Area represents groups of desks and can hold any number of desks. All desks in an Area will share the same policies and Area attributes (such as a Silent Zone). The Areas are also presented with a label in your floor plans when viewed from a zoomed out level.
Desk - the desks are the individual workstations in the office and can be reserved or used individually. Each individual desk can be assigned individual equipment.
Creating desks
Once you have set up your building hierarchy, you can start creating desks.
Navigate to Inventory.
Then click on “add desk” to get started.
Desks can be created by individual entry or if you have a spreadsheet or similar of desks, you can choose to “create a bunch” and copy-paste a list of desks (separated by line breaks) to have them all created at once.
Once created, the desks will appear in the inventory.
Add or change attributes
By selecting individual desks or in bulk, equipment and other attributes can be assigned to the desks from the top menu by clicking “Edit”.
By clicking the three dots next to an Area you can also edit attributes that describe the Area itself.
Apply policies
By navigating to Settings you can set reservation and usage policies for your desks.
Navigate to the highest point in the building hierarchy that you want the changes to apply to.
Then set the policies to best support your workplace strategy, click Apply and confirm.
Done! You’ve now configured your flex desks to start using and booking through Tune!