Upload and configure office maps in Sync

This article will cover how to set up office maps as part of your flex desk booking.

Office maps are used in Logi Tune mobile and Logi Tune desktop to help users find desks and navigate the office. You can add amenities, such as kitchen, toilets, elevators and much more to the maps, as well as plotting the desks that employees within your organization can book.

Prerequisites

If you have started your free trial for the flex desks premium features you’ll be able to create maps for floors.

To add and manage office maps for your Logitech Sync organization you need to be logged in as an administrator in Sync with Owner privileges.

Add a map

Adding a map starts by finding a file that represents the floorplan. We recommend using a picture that clearly outlines the structural walls and that is not cluttered with a lot of additional elements.
Once you find a good picture of your office floor, make sure it's saved as JGP or PNG file (maximum size: 2MB).

Then go to System -> Maps to access your organization's maps. Once there you can click Upload map to begin the process. Select a supported image type to upload your map to Sync.

After selecting your file you will be asked to specify the dimensions of the floor in real life. Note that the dimension should be for the whole image, not just the width of the floor.
In the example below the width of the actual floor is 25 meters, but with the padding on the picture, the total width is 50 meters.

Once you’ve uploaded your map - you will need to assign it to the floor that it should represent.

After your map has been associated with a floor, you’re ready to plot your desks and your points of interest on the map.

Map Editor

To help you manage maps Sync has a built-in map editor. Below we cover some of the controls in the map editor and how to configure your floor map.

Hidden or visible

You’ll notice in the map editor that there’s a “Hidden” label in the top right corner. This can be changed to “Visible” from the menu options. Once visible it will be shown in Tune for all end users associated with your organization.

Reassigning

If you accidentally assigned the map to the wrong floor it can easily be reassigned to another floor.

Scale and Rescale

The scale of the floor is an important data point. It determines both how the markers are rendered on the map (the size of the desks should correspond to roughly 80 centimeters on the floor) and at what zoom level certain objects show.

Note that the dimension should be for the whole image, including any padding.

You can review and change the scale of the floor by using the Rescale option from the drop-down menu in the top right corner.

Adding and arranging markers

To plot desks on the map, simply click on the map. A desk marker will appear and you can choose from the right-hand panel which desk this marker should represent.

To speed things up, you can also choose to have all markers in an area plotted on the map, ready for you to arrange. To do this, click on the map and then click on the icon next to the line item with the name of the Area.

To change what a marker represents, click the marker and select the desk to change to form the right-hand panel.

To move a desk, simply click the desk marker you want to move and then drag and drop into position.

To move multiple markers at the same time, hold Shift on your keyboard, click and drag the mouse to select multiple desks. You can drag and drop any of the selected desks to move the entire selection.

When selecting multiple desks you are also presented with different arrangement option in the right hand panel to help align markers.

To deselect the current selection, just press Esc on your keyboard.

You can at any point undo your latest action using the command Ctrl/Cmd + Z

Similarly to adding desk markers, you can add Points of interest to the map by clicking on the Point of interest icon in the right-hand panel, clicking on the map, and selecting the marker type you want to place.

Once you’ve added desks and other elements to the map, you can make your map visible or save and exit from the top right corner.