Seamless Workspace Booking from the Conference Room to the Desk with Zoom Workspaces and Logitech

Logitech and Zoom have teamed up to streamline team collaboration with integrated hardware and software solutions designed for workspaces of all shapes and sizes. Enabling booking is a simple process: IT administrators license spaces across their organization to allow employees to find, reserve, then utilize these spaces for their daily work. 

We’re excited to extend the well-known Zoom reservation experience, which users have become accustomed to in meeting rooms, to include flex desk spaces within the office. In this article, we will delve into this office-wide booking experience, starting with meeting rooms and then moving to the desk.

How Do Employees Make Reservations in a Zoom Environment?

Let's kick things off with a brief overview of the reservation system with Zoom. When an employee wants to reserve a workspace, they can use Zoom’s Workspace Reservation tool on the Zoom Portal. Alternatively, companies can integrate their calendar booking system with Zoom enabling employees to reserve rooms when creating calendar invitations. 

Finally, one more option to explore is the deployment of touchscreen kiosks strategically positioned in high-traffic areas of the office. Leveraging Zoom’s Workspace Reservation tool, the touchscreen can display the site map, allowing employees to conveniently navigate the map and make desk and room reservations directly from the display.

Once the workspace is reserved, the reservation details appear on various displays associated with the meeting room, including the display, desk or room scheduling panel, and the meeting controller. This quick, user-friendly, and remote reservation system prevents double bookings and helps employees locate available workspaces with ease.

The Room Reservation Experience

Moving on to the meeting room experience: Once the reservation is set and it's time for the meeting, employees can conveniently locate their reserved room using Logitech Tap Scheduler, a purpose-built scheduling panel placed on the outside of the room to display basic meeting details. 

For employees who haven't pre-booked the meeting, Tap Scheduler features intuitive red and green lighting to indicate room availability and allows for ad-hoc bookings directly from the scheduling panel.

Inside the room, joining meetings happens with just a single touch. Meeting details along with a “join” button appear on the Tap meeting controller. Employees can utilize the one-touch join feature to start the meeting without the hassle of connecting their laptops. Zoom also allows you to extend one touch join to meetings on Microsoft Teams, Google, and Webex, directly from the Tap controller so employees can join those meetings directly from the Tap controller.

Once employees join a meeting, Tap provides them with familiar meeting control options, encompassing camera controls, audio settings, and layout preferences. Consistency is paramount here. The interface mirrors the familiar look and feel users encounter on their computers when participating in a Zoom meeting, ensuring a seamless and intuitive experience across all locations where employees work.

Introducing Logi Dock Flex. A Familiar Booking Experience, Now for Flex Desks.

With the introduction of Logi Dock Flex, Logitech is the first to bring to shared desks the familiar Zoom experience, initially designed for reserving Zoom Rooms. Logi Dock Flex brings the familiar scheduling panel that employees are accustomed to seeing with meeting rooms to the desk with a host of features specifically designed for shared office spaces.

Like meeting rooms, administrators can easily add devices to Zoom Portal. However, instead of assigning them to a specific room, they are assigned directly to a floor. The Zoom provisioning process remains consistent. You have the option to utilize the activation code from Zoom Portal for the device or the code provided on the device itself.

Next, let’s talk about Logi Dock Flex as a device and what makes it stand out as the best device purpose-built device for the shared desk: 

Interactive Scheduling

The touchscreen display is a critical element of Logi Dock Flex. It provides the booking information showing which desks are reserved and who reserved them helping to organize employees as they come into the office.

Powerful & Versatile Dock Capabilities

As a dock, Logi Dock Flex can handle top-tier peripherals like 4K monitors and high-definition cameras. It also offers USB-C charging for laptops and, in cases where the dock is connected via a wired ethernet connection, it can pass through internet to the connected device. 

Remote Management

For IT teams Logi Dock Flex offers the same streamlined deployment and management experience that IT teams are used to experiencing with Zoom Rooms. Provisioning Logi Dock Flex to Zoom is similar to provisioning to a Zoom Room, providing you with device monitoring and management using Zoom Device Management through the Zoom Web Portal.

All-in-all, what sets Logi Dock Flex apart is its versatility. It’s not just a scheduling panel; it also serves as a powerful dock, streamlining the desk booking process while integrating into the workflows that employees are used to. 

Workspace Booking. From the Beginning of the Day Until the End

For the entirety of the workday, whether your employees are at their desks or in conference rooms, we've enabled booking and reservations for the entirety of your office space. Let’s take a closer look at the holistic experience for your employees.

At the beginning of the day, before heading into the office, employees can find a shared desk and book it through the various methods mentioned previously in this article. They’ll then find their name displayed at their reserved desk. They then check into the desk with Single Cable Check-in, and they’re ready to start their day. 

Then, when it’s time for their scheduled meeting, they simply walk over to the conference room and they’ll encounter the same familiar interface as the one they saw at their desk. They’ll additionally utilize the same familiar Zoom interface on the Tap meeting controller as they participate in and control their meeting from the room. 

All in all, it’s a straightforward, all-in-one, and consistent experience that extends seamlessly from the shared desk to the conference room. 

But it's important to emphasize that while each device offers a consistent user experience, they are purpose-built to excel in their specific roles within the larger ecosystem. This approach guarantees that our devices facilitate user productivity seamlessly throughout the office, whether it's booking a desk, conducting meetings, or managing conference room reservations. To learn more about Logi Dock Flex, be sure to visit our product page.