Tune Admin Guides

How to check into a desk using Logi Tune

Logitech Desk booking system allows for the use of check-in mechanisms to reduce ghost reservations of desks. Checking in to a desk means that the user confirms that they are indeed on-site, using the desk. 

 Check-in can be enforced using either QR codes or Logi Dock Flex.

 Organizations can set different policies if they enforce check-in or not on desks and even within what timeframe the user has to confirm their reservation before it’s removed.

Prerequisites

In order to check into a booked desk with the Logi Tune mobile app or Logi Tune desktop app you will first need to have a booked desk and be signed into a work account. 

How to download and login to Logi Tune Mobile

How to download and login to Logi Tune Desktop

 

How to book a desk using Tune Mobile

How to book a desk using Tune desktop 

 

Pre-Booked Desk Check-In

This section will walk you through how to check into a desk booked ahead of time.

Users will note that desk reservations requiring check-in will appear as yellow in their Logi Tune apps, indicating that an action should be taken.

Once checked in, the session will show in green, indicating that everything is OK and they are free to use the desk.

 

There are a few different ways to check in and confirm a desk reservation.

Plug into Logi Dock Flex

If the desk you have booked is equipped with Logi Dock Flex the process of check in is as simple as plugging in a single USB-C cable.

 

  1. Walk up to the desk (within the check-in time frame) and you’ll clearly see your name on Logi Dock Flex.

  2. Ensure Logi Tune is running on your computer and you’re logged in.

  3. Connect the USB-C cable to your laptop.

  4. The authentication and check-in is handled automatically by Logi Dock Flex and you can get to work immediately.

Check-in on Logi Dock Flex without plugging in

If you for some reason are not logged in to Logi Tune on your computer (or you’re using a desk without plugging in your computer to the dock), checking in to a reservation on Logi Dock Flex is still easy.

 

  1. Walk up to the desk (within the check-in time frame) and you’ll see your name on Logi Dock Flex.

  2. Press the Check-in button on the bottom right part of the screen

  3. Logi Dock Flex will trigger a notification in Logi Tune on your mobile.

  4. Open the notification and press the Check-in button to confirm.

  5. Logi Dock Flex checks you in and your reservation is confirmed.

 

Check-in using a QR code

If the desk that is booked is configured with a policy that requires QR-based check-in the user can confirm use of the desk using Tune on their phone.

 

  1. Walk up to the desk (within the check-in time frame) and in the Tune mobile app click on the QR scanning icon located in the top right corner of the home screen.

  2. Scan the QR code on the desk

  3. In Tune, you are directed to a check-in screen. Confirm checkin!

  4. The desk reservation is now confirmed and the user is free to use the desk!

Ad Hoc Desk use

When you start using a desk ad hoc, whether it’s through booking the desk using a QR-code or by plugin into a desk with Logi Dock Flex, your desk reservation is automatically checked in and you’re not required to take any additional action.

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